• Understanding the Microsoft Word screen and navigating around it
    • Different Views of Word documents
    • Editing text using a keyboard, mouse and shortcuts
    • Selecting text using mouse and keyboard and looking at text options
    • Quick Commands and Ribbon Section options
    • Downloading, saving and opening files and basic file management
    • Zoom
    • Finding and replacing text
    • Overtyping and Inserting when typing
    • Non printing character and show/hide

    • Spelling and grammar correction
    • Copying, cutting, pasting and advanced paste options
    • Refresh on Save, Save and File storage locations
    • Understanding text formatting – how to, and formatting options
    • Font size and style and other formatting
    • Formatting toolbar options
    • Font formatting keyboard shortcuts and menu ribbon options
    • Undoing and unformatting text
    • Using Format Painter
    • Multiple undo and redo options
    • Print preview and other printing options

  • Paragraphs: This topic is one of the hardest concepts to master for those starting out using Microsoft Word, yet it is a fundamental skill that helps you master other like tabs, indenting, and even advanced tools like styles and templates.

    Topics include understanding how the Enter key separates each paragraph and that a line with nothing in it except the enter character (also called carriage return) can contain paragraph formatting. You'll learn how to select paragraphs to change their paragraph formatting (different from font formatting).

    Line spacing and the amount of space before and after a paragraph can also be applied using paragraph formatting tools.

    Borders and Shading: This is a very simple tool to use initially, but it can get more confusing depending on "what" you want to apply the formatting to. You can apply the formatting to text, paragraph(s) or entire pages.

    Topics Covered: Understanding the tool buttons on the borders and shading toolbar, applying borders to paragraphs that contain indenting, and to several paragraphs at once.

    You also learn about different shading options (again, you can get different formatting for text and paragraphs) and learn how to combine text and paragraph shading for that added effect in your documents.

    Bullets and Numbering: These tools provide a great way to make the information in your document easy to read. It also helps to highlight the main points and can show you main topic headings and sub-categories.

    You'll learn: How to start using bullets and numbering using some automatic tools (this is an easy way to get started and it also teaches you how to deal with automatic bullet and number formatting if it happens and you don't want it to).

    Change the type of bullets or numbering used (including the use of letters), edit and existing numbered list (to insert points in the middle) and get an introduction to how numbering styles are used (Styles are covered in more detail in a later Word module).

    Learn how to change the spacing between the margin and the bulletted list and between the bullets and the text. This is particularly important if you are going to work with large bullets.


  • Tabs: Tabs are primarily used to provide structed spacing across the page in Word documents. It is ideal where you have a list of information like a price list or a database of names. Tab is a "non-printing" character (similar to space) that doesn't print, but it makes your text cursor line up at a given marker, that you can see in the ruler.

    You should have a solid understanding about paragraph formatting before you attempt this module.

    You will learn: There are default tab markers in the ruler (usually set at every 1/2 inch) and how to use the tab key to make text line up. You'll learn about the difficulties that people have understanding the tab character and how to delete tabs to fix most common problems.

    Just like the good 'ole manual typewriter, you can actually set tabs where you want them so that you don't have to continuously press the tab key to make text line up. It also gives you much more control for when you want to change how the text lines up.

    You'll learn about the many different type of tabs that you can set and when to use them (for example, you can make a column of dollar figures line up to the decimal point). You'll learn how to use the menu bar option to set and change tabs using the tabs 'dialogue box'. This is a great tool if you get stuck and simply want to remove all 'set' tabs.


  • Office Clipboard: This tool enables you to "collect" many pieces of information from any office program that is running so that you can then paste them all in one document if you want to. It also enables you to collect many pieces of information (text, images etc) and then have them available for you when you are ready to paste. It takes the concept of copy and paste to the next level.

    You'll learn how to make the Office clipboard appear automatically, copy and paste text using the office clipboard and deleting all information that is stored on the office clipboard onces you have finished with it.

    Learn about: Page breaks to help keep headings at the top of the page. You can use both the mouse (an menu bar options) or keyboard shortcuts to insert page breaks and you will also learn how to view the page breaks and delete them when they are no longer needed.

    Symbols are used to produce a creative effect in documents and especially when using bullets. There are symbols that represent commonly used information like Telephone, fax and email symbols.

    You'll learn: How to insert symbols and understand symbol subsets. There are literally hundreds of symbols and you can even use keyboard combinations to make symbols appear on your screen. A good example of when these symbols are used is foreign language symbols.

    Some common symbols are © and ® and you'll learn how to get these and many more symbols like them into your document.

    Headers and Footers: This tool enables you to insert text or symbols in your document. they normally appear at the very top and bottom of your document and contain information about the document such as filename, page numbers, copyright information etc.

    You'll learn: How to move from the document to the header/footer and back to the document, how to switch between the header and footer and how to quickly move around these areas using your mouse.

    Use tabs in the header/footer to professionally align the information and insert very quickly some document information with only a couple clicks. Information like the current date/time, total number of pages, filename and many more.

    Templates: this tool enables you to create professionally laid out documents once, and use them over and over again without accidentally changing them. The most common examples are letterheads, fax headers, reports etc. Word actually comes with a large range of templates but you can also create as many as you want of your own.

    You'll learn: Where Word gets the page settings when it creates a blank new document. Where to find the many 'pre' created Word templates that come with the program, and how to start building your own professional templates.

    You'll understand the commom mistakes that people believe about templates and use them more effectively in your workplace, own business or even in a schooling environment to create professional documents over and over.

    Best of all, the great work you produce will be consistantly professional.


  • Symbols & clipart: Learn about Webdings, windings, ZapfDingbats and many other fonts that are actually specific fonts used to show symbols. These symbols are used in bulletted lists as well as throughout text. Also learn how to use Clipart to make your document much more colourful.

    You'll learn: How to insert symbols by choosing from a large range of options and understand that these symbols can be formatted just like text. You can enter many symbols in one go and then drag and drop them around the document to where-ever you want them.

    Clipart: Learn about the insert clipart pane and how to search for clipart using keywords. Learn how to use the Clipart organiser to accumulate any images that are currently on your computer so that you can manage those images, plus any clipart that came with the software in the one place. Learn how to get to clipart images online. Learn how Images/clipart appear when they are first inserted into your document and much more...

    Image Files: These images are files that have either been downloaded from the Internet, taken with a digital camera or scanned from a photograph and they are full colour images (although they can also be black and white and greyscale) that are stored on your computer as a file. A good example of this is a logo. Your logo can be stored on your computer and then used in templates or fliers and brochures and price lists.

    You'll learn: How to insert images that are stored on your computer as a file, how to resize and re-colour them, plus change their contrast and brightness. These changes are only applied to the photograph while that photo is within your document (it doesn't change the actual image file). Learn how to turn the Picture toolbar on and off and also how to crop and rotate an image.

    Compress an image to make the file smaller so that the Word document can be sent faster via the Internet. Learn how text wraps around images and change it. You'll learn about "in line with text" and how an image when initial inserted acts just like any other character. Learn how to change the text wrapping to Square, In front of text and even behind the text as a watermark.

    You can now start to use these skills and the previous modules to create professional and colourful documents using images. If you want to know a bit more about how to edit images, see our module 109 and 109a.


  • Data: Understand the structure of data, fields & records, Creating a data table, forms for working easier with data tables, table and form views, creating new records, data formats including tab and comma delimited text, Sorting data and deleting rows.

    Mail merge: mail merge basics, connecting to data sources, inserting merge fields, filtering and selecting data, editing merge recipients data,  previewing merged results, different merge options, merging to a new document, saving changes to merge files.

    Labels and envelopes: Customise your label, text formatting within the label, label size options, create new label templates for future use, printing addresses on envelopes, adding an envelope to your document and more...